I’d like to add a growing trend for 2026. For digital nomads who don’t have a permanent home base, one of the less talked-about challenges is simply handling physical mail securely and consistently while traveling.
I wanted to share some general information about how TruResidence in South Dakota approaches this, since weekly pickup and security seem to be common questions.
TruResidence provides a remote U.S. residential address in Sioux Falls. Mail sent to the home address is picked up weekly and then received at a secure facility and managed digitally, which means you don’t need to be physically present or worry about how to manage mail to keep track of what arrives.
How mail handling works in practice:
Mail is received at a staffed, monitored location. Items are logged into an online dashboard, where you can see what arrived and decide what to do next. From there, you can request scans, forwarding, or secure storage, depending on your needs and the type of mail.
For people who prefer predictable routines, weekly pickup and processing is the common model. Mail is collected and handled on a regular cadence, which helps reduce the risk of overflow, missed items, or time-sensitive documents sitting unattended.
Security considerations that stood out:
• Mail is not left in an unsecured or unattended residential mailbox
• Items are tracked digitally once received
• Access to mail contents is controlled through an online account
• Forwarding and scanning actions are user-initiated, creating an audit trail
• Physical mail can be stored securely until instructions are given
Why this topic keeps coming up for digital nomads:
According to MBO Partners, 17.3 million Americans identified as digital nomads in 2023, with more than 60 percent earning income independently or running a business while traveling. That number has continued to increase year over year.
Resources
https://www.mbopartners.com/state-of-independence/digital-nomads-2023/
https://www.mbopartners.com/state-of-independence/digital-nomads/
At the same time, address verification standards have not meaningfully relaxed. Javelin Strategy & Research’s 2024 Trends and Predictions report notes that address consistency remains a key signal used by banks and financial platforms for identity verification and fraud prevention. This helps explain why PO Boxes and certain virtual office addresses may not be accepted in some cases.
From an informational standpoint, here’s how setups like this are typically described:
• A residential street address rather than a PO Box
• Mail handling with online access while traveling
• A single, consistent U.S. address instead of frequent changes
• Optional documentation, such as a lease agreement, if requested by an institution
• Optional utility-related documentation where available
Why South Dakota is often mentioned in nomad discussions:
South Dakota is frequently referenced because it has no state income tax and a relatively straightforward residency framework. It is commonly recognized by banks, insurers, and government agencies, which can reduce administrative friction compared to changing addresses frequently.
Common use cases people discuss (not guarantees):
• Receiving U.S. mail such as tax forms or financial notices while abroad
• Maintaining consistency on existing financial accounts
• Providing a stable mailing address for compliance or record-keeping purposes
• Reducing operational issues caused by frequent address updates
Important clarification:
The TruResidence address service is intended to support legitimate mail handling and address needs. Acceptance of any address or documentation always depends on the specific institution’s policies. Nothing here should be interpreted as advice to bypass verification rules or misrepresent residency. Individuals should confirm requirements directly with banks, agencies, or service providers.
Sharing this purely for educational purposes, since address stability comes up often in digital nomad conversations. Hopefully this helps others better understand the landscape and options that exist.
Why this matters for nomads:
When you’re moving frequently or spending time outside the U.S., mail theft, loss, or delayed access can cause real problems — especially with financial, tax, or legal correspondence. A centralized mail-handling process with regular pickup and digital visibility reduces reliance on friends, family, or ad-hoc solutions.